Placed under the authority of a service head, the service of urban mobility and transports in charge of:

• Advise hierarchy on activities relating to urban mobility;
• Ensure the proper functioning of road signs;
• Design road sign;
• plans Follow up and implement traffic plan;
• Follow up the implementation of the convention on the management of public lighting;
• Ensure fluid circulation through the management of car parks and road junctions with traffic lights;
• Define conditions for the organization and running of transport systems;
• Introduce and follow up the procedures for contracts and public service delegation;
• Ensure the administrative and financial follow up of public service delegations and contracts with exploiters;
• Design a guideline for activities and management indicators;
• Animate network of exploiters and relations with delegates;
• Organize an interface between users and exploiters of road networks;
• Ensure prospective sectorial and legal watch over the economy of the transport system;
• To design, implement and monitor studies and projects in the field of travel, sustainable transportation, parking and regulation;
• To monitor and appreciate, in particular, the impacts of development projects networks and transport equipment;
• To elaborate transport organization and regulation documents;

Placed under the authority of a service head, the service of urban design and architecture is in charge of:

• To design, carry out and follow studies of infrastructural projects;
• Urban structuring in coherence with the objectives of sustainable urban development;
• To keep watch on construction and maintenance techniques and procedures;
• Ensure the development of green infrastructure;
• Initiate, execute and supervise studies of infrastructures proposed by the master plan and Land Use Plans;
• To identify with the Cadastre services the land situation of the land situated on the proposed rights of way;
• To enforce the procedure of expropriation for reasons of public utility on the identified lands;
• To propose possible arrangements or compensation with the beneficiaries rights of these lands, in partnership with the Cadastre services;
• Put in place measures to safeguard the liberated right-of-way (Materialization of the tracks in the field, at least in stabilized earth).
• Plan and design new urban neighborhoods;
• Follow up and control urban spatial extension;
• Program development operations;
• Conduct technical and funding studies;
• Provide information on council development policies;
• Ensure the design and management of public spaces;
• Prepare architectural plans for public buildings;
• Prepare architectural programs for urban operations;
• Ensure that urban architectural studies and plans are effectively implemented;
• Participate in the evaluation of building permit files;
• Advise on architectural solutions based on regulatory constraints;
• Design and realize building and development projects;
• Monitor and control of realization of studies and projects conducted by external contractors;
• Organize the work of designers;

Placed under the authority of a service head, the service of studies, planning, and contracts is in charge of:

• Identifying infrastructural development needs for the city;
• Carry out participative development needs in consultation with the population;
• Coordinate development strategies and studies with other councils and state authorities;
• Plan and follow up the execution of strategic and operational development plans;
• Conduct and elaborate project feasibility studies in collaboration with consultants and state agencies;
• Supervise and conduct all internal studies required prior to procurements of services;
• Carry out technical studies and designs of projects and follow up the execution;
• Elaborate annual and monthly project execution and contract award plans;
• Participate in ensuring the regularity of contracts awarded by the council to third parties;
• Participate in ensuring conformity to the procedures provided for in public procurement regulations;
• Participate in drafting and verifying draft purchase and contract letters;
• Establish notifications and service orders;
• Participate in acceptance of work and supplies.

FUNCTIONALITIES

• Implement the institution’s policy on planning and investments; under the supervision of the secretary general;
• Develop and update planning documents;
• To monitor the application of the provisions of urban planning documents and development plans;
• To carry out studies of general or sectorial scope, related to the major projects;
• To define, implement and monitor the implementation of structuring projects infrastructure, equipment, networks and real estate cultural heritage;
• Ensure the social and environmental engineering of the projects;
• To develop the addressing plan and the cadastre in collaboration with the technical services;
• Provide training and technology monitoring in urban planning, networks various, equipment and sustainable development;
• Participate in building relationships with administrations and partners in development Coordinate the implementation of cooperation projects, cells and unit of special project management;
• Support municipalities and urban actors in urban planning actors;
• To permit the collection and archiving of hydrological data;
• Design and animate appropriate hydrological mathematical models;
• Produce flood forecast data.
• Implement the policy for the maintenance of real estate assets;
• To apply the prescriptions of urban planning documents;
• To examine the files of town planning acts;
• To enforce building standards, in collaboration with services and administrations concerned;
• Develop and implement the public health and hygiene policy;
• Maintain green spaces and cemeteries;
• To handle all the revenue and expenditure operations relating to its field of competence.

Placed under the authority of a service head, the service of city greens and environmental policy is in charge of:

•  implement the Green Plan.
•  implement landscaping and beautification actions.
• create and maintain gardens, parks and green spaces.
• implement measures for the sustainable management of green waste produced in the city.
• create municipal nurseries and regulate the installation of private nurseries.
• To follow actions related to the conservation of classified natural areas.
• organize and supervise garden creation and maintenance works.
• ensure proper upkeep of gardens and green spaces.
• organize work to care for plants in green spaces and gardens.
• follow-up outsourced works.
• carry out gardening and care for plants according to prescriptions.
• carry out public gardens maintenance works.
• ensure routine maintenance of used tools.
• ensure sector monitoring and the promotion of environmental policy.
• follow up and assess the environmental policy.
• enhance partnerships.

To protect and preserve TOKO’s agriculture, environment, and natural resources through effective regulatory services and natural resource conservation As well as to Develop and implement environmental, water and sanitation policy sustainable development;

This includes to

• Ensure food security.
• Increase production and productivity in Agriculture, livestock, fisheries and forestry, and improve conditions of work and general employment opportunities in rural areas.
• Enhance agricultural, livestock and fisheries product by processing them locally.

Formulate, develop and harmonize policies to regulate the conservation, exploitation and management of water resources in the Sub-region.
Develop a common agricultural policy, especially in the fields of research, training, production, and preservation, processing and marketing of the products of agriculture, forestry, livestock and fisheries.

Environmental policy and environment protection, in particular:

• Air, soil and water pollution.
•  Climate change.
• Import classification, packaging, labelling, transport, and use of dangerous substances and preparations.
• Treatment and storage of waste.
• International and regional measures and agreements aimed at protecting the environment.
• Protection of fauna and flora.
• Provisions of the law of the sea in respect of the environment.
• Soil protection and restoration.
• Exploitation and management of natural resources.
• Forestry development.

Harmonize policies and programmes in the field of Agriculture, Environment and Water Resources.

Planning or Community Development Department is typically responsible for
the planning and building inspection functions.
The principal function of the Planning Department.

•  General Plan preparation and update.
• Zoning Map and Ordinance preparation and update.
• Enforce and implement the Council Environmental Quality Act.
• Conduct Planning related code enforcement.
• Process development applications.
• Provide public information.
• Act as the staff liaison to both the Planning Commission and Council

The primary functions of the Building Department are

• Issuance of Building permits and plan checks.
• Performing building inspections and occupancy permits.
•  Conduct building related code enforcement.
• Abating dangerous buildings.
• Providing public information.

The police department has the primary responsibility of providing for the maintenance of social order within carefully prescribed ethical, legal, and constitutional restrictions. Its objective is the prevention of crime, detection and investigation of criminal conduct, and the apprehension of violators.

Primary Functions of the Police Department

• The prevention of crime.
• Apprehension of offenders and recovery of property.
• Performing miscellaneous services.

The purpose of the public works function is to be the stewards of a Council’s infrastructure. Municipal infrastructure traditionally includes streets and highways, median island landscaping, flood control and storm water quality, public buildings, water supply, sewage treatment, street lights, transportation and traffic control, solid waste management and recycling, parks, open space, municipal utilities, street trees, airports and cemeteries. For all of these municipal services, the public works function is responsible for design, construction, operation and maintenance of municipal facilities.

The purpose of the public works function is to be the stewards of a Council’s infrastructure. Municipal infrastructure traditionally includes streets and highways, median island landscaping, flood control and storm water quality, public buildings, water supply, sewage treatment, street lights, transportation and traffic control, solid waste management and recycling, parks, open space, municipal utilities, street trees, airports and cemeteries. For all of these municipal services, the public works function is responsible for design, construction, operation and maintenance of municipal facilities.

Department responsibility for both park maintenance and recreation programming, assist in creating an atmosphere conducive to cooperation and shared resources, The Department ensures the continued development of a vibrant and creative city by integrating arts and culture into community life while showcasing Providence as an international cultural destination. ACT commissions public art and produces public programming in all the neighborhoods, facilitates education partnerships in schools and libraries, and produces multiple flagship festivals, an annual arts and humanities lecture, and other dynamic public programs while stewarding a small portfolio of grants.

Our goal is to make TOKO a great place to live, work and play as well as Building on our strong tradition of arts and cultural programming, and to provide more inclusive opportunities that reflect the character of our community.

The human resources department has responsibility for personnel matters affecting all Council departments. Human resources serve as an internal consultant helping other Council Departments recruit and retain the best possible workforce, training and motivating employees once they are hired, ensuring a fair and equitable system of personnel management and resolving employee relations problems.

Primary Functions of the Human Resources Department.

• Labor and employee relations, including negotiating the Council’s labor contracts and resolving employee grievances.
• Recruitment and selection for vacancies and promotional opportunities in Council departments, and compliance with non-discrimination law.
• Classification and compensation to ensure that employee job descriptions and pay are consistent with the actual duties being performed.
• Employee recognition programs.
• Training and development so that employees grow professionally and provide improved services to citizens.
• Maintaining personnel records.

The Information Technology Department is responsible for ensuring that the Council’s technology resources are effectively managed and used to their fullest potential to improve productivity, customer service and public access to City information. The division works with all Council departments to provide support for their technology initiatives and automate processes and services where appropriate.

GOALS

• Provide a reliable networking experience to Council computer users.
• Improve Council communications systems.
• Investigate and deploy new technologies.
• Improve mobile computing environment.
• Work with other agencies to establish regional data sharing.
• Offer visitors to the City website an improved experience.

RESPONSIBILITIES 

ENSURE THAT ALL COUNCIL HAS ACCESS TO EFFECTIVELY ENGAGE WITH THE DIGITAL ECONOMY AND SOCIETY. ACCELERATE AND SIMPLIFY THE DELIVERY OF COUNCIL SERVICES AND MODERNIZE SUPPORTING TECHNOLOGIES. INTEGRATE THE COUNCIL’S DATA ASSETS TO DEVELOP A UNIFIED VIEW OF THE CITY; LEVERAGE DATA TO TRACK PERFORMANCE IN REAL TIME AND ADVANCE DATA-DRIVEN OPERATIONS. DEVELOP TOKO AS A WORLD LEADING HUB FOR INCLUSIVE AND INNOVATIVE TECHNOLOGY. PROVIDE A RELIABLE, CONSOLIDATED, AND SECURE TECHNOLOGY FOUNDATION FOR CITY AGENCIES AND THE PEOPLE THEY SERVE.

FUNCTIONALITIES

♦Elaboration and execution of internal and external communication schemes for the Council.
♦Synthesizing daily activities and editing all publications relating to the Council.
♦Conception and preparation of the Mayor’s Public releases, presentation and messages.
♦Programming and organization of the Mayors press conferences, public manifestations, receptions and official ceremonies in collaboration with concerned services.

FUNCTIONALITIES

♦Health promotion in the municipality.
♦Food hygiene.
♦Environmental hygiene.
♦Market hygiene.
♦Industrial hygiene.
♦School health.
♦Water supply.
♦Sewage and waste water disposal.
♦Disposal of Solid waste in the municipality.
♦Housing and urban to rural sanitation.
♦Vector Control.

FUNCTIONALITIES

♦Recording and holding files on movable and immovable property of the Council and following up their use.
♦Participating in the supply of service units with equipment and materials.
♦Assessing the quality of equipment and materials relating to the Council.
♦Receiving and managing stocks of supplies.
♦Assessing the quality of equipment and materials.
♦Making inventories.

FUNCTIONALITIES 

♦Putting in place policies to improve revenue and rationalize expenditure.
♦Advising elected officials and the Sectary General on budgetary estimates
♦Supervising the preparation and execution of Council’s budget.
♦Coordinating the functioning of financial services.
♦Coordinating the activities of different offices relating to revenue and expenditure.
♦Ensuring the respect of budgetary prescription and preparing administrative accounts by the end of the year.
♦Conducting retrospective and prospective financial analysis and drawing conclusions in terms of management.

FUNCTIONALITIES
♦Town planning related activities.
♦Working on building permit documents.
♦Control of structures without building permit.
♦Carrying out implantation of buildings.
♦Inspection of the site for town planning certificate.
♦Work on temporal and permanent occupation documents for authorization
♦Drafting technical correspondence.
♦Filling and preparing of technical documents.
♦Carrying out physibility studies, work on DAO (TENDER DOCUMENTS)
♦Prepare files and transmit to the internal tenders bound to work on.
♦Award decision, notification of award, service order to work/supplies.
♦Control ongoing projects (the public investment projects, council projects etc)
♦Installing and receiving completed projects.

FUNCTIONALITIES

♦Establishment of Birth Certificates.
♦Establishment of Mariage Certificates.
♦Establishment of Death Certificates.
♦Keeping records of Birth, Marriage, and death certificates for rectification.
♦Facilitating the establishment of copies of Birth, Marriage, and Death certificates .
♦Establishing certificates of Residence, non-opposition, and of existence of a valid document .